Longview Unitarian Fellowship
Board Meeting
Board meeting opened by Huey Mitchell, President with lighting of the Chalice.
Members present: Huey Mitchell, Holly Carlson, Marolen Mullinax, Tina Rushing, Gayle Heard, Jessica Noble, Betty,
Guests: Gelene Grim R.E., Jack McElroy, Bob Winters, Cyndy Self, Peggy Nader, Sandra
Minutes of the October Board meeting were read, discussed, and accepted without corrections.
Old Business:
1. Finance committee report. (Gayle). We have approximately $31,000 in our checking account. Marolen and Gayle are working on a financial report for the five year plan. A study will be made regarding possible investments for Fellowship money and a report should be available in December. Huey clarified that the Finance committee is to set policies and procedures on how Fellowship money will be handled.
2. Five year plan status, maybe one year. (Marolen). Committee would like to have some concrete financial information in order to go further. Marolen and Erica will be meeting several times a week to work on the plan. Projected time for this is the end of the year.
3. Concession committee responsibilities status. Janet is absent. No report at this time. It was noted that policies and procedures need to be established so others will know how to handle this job.
4. Community service committee status. Frank is absent. It was noted that we need to find a chair for this committee as the spot is open. Huey will send an email asking for volunteers. Sheila is handling the food box.
5. Memorial Wall pictures. (Betty). A note was sent to Frank and Ellen regarding decorating the wall and asking for a date to be set. No response yet. Betty will follow up.
1. Reviewed October Financial report. (Gayle). Motion made to accept financial report and approved. See attached.
2. Programming committee December report. (Tina). Tina will no longer be chair after December 1. Huey will send out inquiries regarding replacement. See attached.
3. Discussed information received from open forum. Huey noted that individuals seem more concerned about now than five years from now. Huey suggested we create a one year plan.
4. Committee reports. Jack is personally purchasing a sound system for use during concerts. Jack suggested adding Latino concerts because of the growing Latino population in Longview.
5. A motion was made to purchase UN membership in place of the speaker fee for Oct 29 at the request of the speaker. Motion approved with no opposition.
6. Review proposed policies and procedures. Documents will be reviewed further and Board members will return with suggestions.
7. Board members responsibilities. Huey noted that Board members need to act on behalf of the Fellowship regarding following the By laws.
8. Established a committee to review the membership list. Gayle will chair the committee. Holly and Sandra will be on committee.
9. Other new business. Tina will check with the Herberts regarding a wedding in December at the Fellowship. Betty needs at least three weeks notification for music selection. There was a discussion regarding the Board members modeling good behavior for the rest of the congregation. Hammadi’s have offered to donate $100 per month to the RE. Huey will keep a line item showing how much they have donated. RE building not to be named at this time, we are looking into a memorial plaque.
No other business, meeting adjourned.
Respectfully submitted,
Hollis Carlson, Secretary UUFL