Longview Unitarian Fellowship

Congregational Meeting

05/21/2006

 Meeting opened with lighting of chalice by President Huey Mitchell.

Mr. Mitchell provided an overview of the Fellowship in the past year including   an over 100% growth in the Religious Education (R.E.) department attendance. The newsletter distribution has increased by 100%. The food service area has been completed under direction of Kay Cox. The canopy over the entryway has been repaired; the lobby floor replaced with tile. Kay Cox as building committee chair has been the key factor in getting all things completed.

NTAUUS has granted $10,000 for improving the R.E. space and turning the storage building in back into a classroom for the teenagers. Gelene has been a great volunteer with the younger children. Frank Herbert has guided us with our commitment to community service.

Challenges for the coming year include finding space for the children to have their own space. We need interns for several jobs including web master, newsletter editor, and program designer and building committee.

Minutes of the May 3, 2006 board meeting were read and approved by voting members present. (See attached list of voting members present)

Proposed Budget: Tina Rushing, treasurer, presented the attached proposed budget.

                                *Budget voted on as presented and approved by the congregation

                                   members.

Building use fees: Estimated cost per member for monthly utilities/maintenance is around $75.00 per month. Barbara Cavin is heading a committee to establish building use policies and fees. The committee will report to the board as soon as        the committee meets.

Bylaws changes submitted for vote: See attached proposed changes.

*Bylaws changes accepted as a whole by the membership present. Changed copy will be presented at June Board meeting.

Proposed slate of officers/board members:

The board presented the following: Huey Mitchell, President; Tina Rushing, Vice President; Holley Carlson, secretary; Gayle Heard, treasurer; and Betty Golding, Jessica Noble, and Janet Parker as members at large.

* Voting members present approved of this slate of officers/board members.

Religious Education Space:

Barbara Cavin proposed that the times for older and younger children be split so that the room/current space could more adequately be used. Have the older group have R.E. from 10:30 to 11 or 11:15 and have the younger children use the room during the regular service time. The R.E. directors will consider this arrangement.

There is a proposal to remodel the back building with the estimate being $25,000. There was much discussion about the adequacy and financial feasibility of this plan.

Another proposal of getting a modular building was offered.

Huey also proposed using $11,660 of the reserve fund along with the $10,000 grant to pay for the project.

No final decision was made.

The following assignments were made:

Investigate cost and practicality of a portable building   (Huey)

Investigate the possibility of adding on to the building   (Janet)

Investigate the cost of remodeling the back building       (Jessica)

Investigate changing the terms of the grant to meet one of these options   (Jessica)

The board will meet the second Sunday in June to consider the options.

Meeting Adjourned

Respectfully,

Barbara Cavin, Secretary