Longview Unitarian Universalist  Fellowship

Board Meeting

March 11, 2007

Board meeting opened by Huey Mitchell, President with lighting of the Chalice.

Present:

Bob Winters, Gayle Heard, Ruth Semrau, Huey Mitchell, Ryan Adams, Patricia Watkins, Jo Porterfield, Marolen Mullinax, Janet Parker, Hollis Carlson

Review Board Meeting minutes of Feb 11.  Minutes accepted with corrections.

Old Business:

1.      Concession Committee responsibilities status (Janet) Janet noted that the concessions are not under the control of Alpine Road Concert Series and asked for a determination of the chain of command. Marolen noted that this was a lot of work for the amount of profit being taken in.  It was determined that the Board of Directors is who Janet should report to.

A motion was made, seconded, and passed to reduce the concessions to Non-alcoholic beverages.

2.      Establish Committee to generate 2007-2008 Financial Budget (Status) Gayle

Huey noted that the budget committee has not yet met.

3.      Establish board nominating Committee for coming year.  Holly and Patricia are making a list of possible candidates for the upcoming Board.

   4.    UUA grant request (Beecher, Huey)

The grant request needs to be mailed tomorrow.  Huey noted that we  are still missing two signatures.  Huey will gather the needed signatures.

5.     Key Policy  (Huey) 

Each Board member should have two keys, one for self, and one to loan.  We are going to use the key forms that Ryan created.  Members who need an ongoing key can also request one from the Board.

Huey can put numbers on keys.  Huey will send email to Board members reminding them to exchange keys.

6.     Building use fees for members ( Huey )

Ryan will develop a form for use by members sponsored groups to track donations and usage.

New Business:

1.     Review February Financial Report   (Gayle / Huey)  

Motion made, seconded, and passed to accept February financial report.

2.     Programming Committee April report  ( Ruth)  

See attached.  (Ruth’s program list will go here.)

Huey asked that fee requests be included with the speaker lists.

3.     Building use request  ( Holly) 

A request was made to move the CUUPS meetings from to the second and fourth Monday evening of the month.

Huey noted that it was important that group meetings be correctly listed on the calendar.

4.     Committee Reports  - Chairs absent

5.     Define who will go on the Memorial Wall.  (Bob)

Bob read Helen’s letter to the Board with recommendations for the memorial wall.  Bob suggested we use plaques when we don’t have a picture.  Marolen noted our history is important and the wall doesn’t have to be people that everyone knows.

Names approved by Board for addition to the memorial wall are:

Homer and Ruth Garrison

Betty and Harry Kersey

Ruth Cass

James Bowlin

6.     Implementation Committee report

Congregation will skip talk back on first Sunday and clean building and grounds.

7.     R.E. financial expenditure report (Gelene) Gelene was absent.

8.     Susan Crane request to bring her therapy dog to Sunday services 

The Board discussed the various options and consequences regarding service dogs. Ryan suggested we put a sign up stating that service animals are present on the premises.

A motion was made, seconded, and passed to allow Susan’s dog to attend service.

9.     Select a building manager replacement for John Pantzer

Huey noted that Board members need to look for a new building manager.

10. Other items as time permits.

?         Chalice extinguished by Board president Huey Mitchell.

Respectfully submitted,

Hollis Carlson

Secretary, UFL