Longview Unitarian Fellowship

Minutes

March 8, 2006 Board Meeting

Lighting of Chalice opens meeting.

Board Members Present: |Huey Mitchell, Tina Rushing, Peggy Nader, Betty Golding, and Barbara Cavin.

Guests: Gayle Heard, Carol Peaster, Kay Cox, Janet Parker, Bob Winters, Sky Mitchell, and Holly Carlson.

Business Conducted:

Minutes of 2/8/2006 approved with minor corrections. (See corrected copy on website)

Letters to Membership: Sky presented a letter that includes a pledge card to be mailed to members and friends asking for a financial commitment. The letters will be available for distribution this coming Sunday. Board approved of letter and this item is concluded.

UFL Documents: Huey has organized the locking drawers in the office area. He asks that all pertinent Longview UF documents be filed in the drawers. No action needed.

Banner: Kay Byfield continues to work on the banner design and plans to have the final design ready in May. No action needed.

Building Use Fees: Gayle Heard presented a report on the average cost of building fees for use of facilities similar to ours. Since policies need to accompany the fee schedule, no action taken by the board at his time. (See attached report)

Nominating Committee: No one has yet come forward to accept Treasures or Vice President/Program chair position. The committee continues to search. The board will be reviewing bylaws in order to see if the bylaws are restricting potential candidates.

Bylaws currently state that the treasurer can serve unlimited terms. This may need revising. A meeting is scheduled for March 22 at 6 p.m. to discuss proposed revision of the bylaws.

Financials : (see attached report) Tina reports that for the last 3 months the weekly offering has not been enough to cover the monthly expenses.

Tina will prepare the proposed budget for presentation at the congregational meeting in May.

( see attached initial draft)

Special request: The board concluded that the Fellowship is not in a position to make a long term financial commitment to the family requesting tuition help for private day school for their children; however the Fellowship will extend support by doing specific, time limited tasks/services. Hollis volunteered to coordinate needs and resources.

Special event: Peggy Nader announced that the Celestine Prophecy movie will be available for showing at the fellowship. Date to be set. The Fellowship will incur expense, but Peggy will take funds out of the program budget.

Building Committee Report: Kay Cox presented information from Church Mutual Insurance giving guidelines for potential risk areas and how to prepare. Please fill out the building use form attached if anyone plans to use the building.

Attached is a property check out form to be used when borrowing UFL books, tapes, etc...

All furniture moves, decoration changes, rearranging of the kitchen utensils must go through Kay. People keep rearranging thins, then items can’t be located when needed.

Religious Education Classroom: Jessica presented a wish list for the R.E. room. Jessica and Kay will coordinate the remodeling and budgeted funds with the contractor.

Special request: The Rev, Phil Fenton requests our participation in the Literacy Council Spelling Bee. Tina volunteered to be a speller if needed. Also, the board approved a financial contribution of $_50.____.

NATUUS: Sheila McElroy will attend the May meeting and Tina and Barbara will attend the June meeting.