Dec 13 05 board meeting

Unitarian Fellowship of Longview

Board Meeting Minutes

December 13, 2005

Members Present: Huey Mitchell, Betty Golding, Frank Herbert, Peggy Nader, Jessica Noble, Tina Rushing, Jay Noble, Bob Winters

Friends present:, Kay Cox, Sky Mitchell, Carol Peaster

The meeting is called to order with the lighting of the chalice by President Mitchell.

Minutes of the November board meeting were read and approved with spelling corrections.

Old Business

1. Remodeling of office area discussed. Previously selected contractor did not have adequate liability insurance. Kay has met with a new contractor, Patrick Sweeney, who has submitted a bid. See attached. Discussed followed and it was decided Kay and Huey will meet with the new contractor again to discuss further issues.

2. 501c-3 papers have arrived with Huey keeping the original. This matter is closed

3. Membership List – UFL is now certified through the UUA. Discussion regarding what inactive members should remain on list. Huey to further investigate. Betty provided an updated member and friends list (see attached)

Bob will write a letter to all friends and members asking if each would like to have continued contact and/or participation with the UFL. Sky and Jessica to follow-up and mail the letters and chart the returns. All present approved of this idea.

4. Grant – Jessica reports speaking to the President of NTAUUS re: grant process. Suggested items to review were assets, contributions, donations, how man members and friends. Jessica will mail the grant on 12-15-05. Results will be determined by February 2006.

5. Membership review committee – Jessica will be in charge of holding UU classes for all interested members and friends. Motion made and approved by board to change this committees name to New Member Orientation

6. Community Service Committee – Frank is leader of this committee. He will reevaluate and make recommendations on which organizations UFL will donate money. Frank will seek new committee members through email. Budget item for service contributions is approximately $750/year.

Over all the fellowship is meeting expenses with a few hundred dollars left over each month.

For completion of the paper work and submission of the grant, the board must approve the project.

4. Safe keeping of UFL documents – new kitchen/office area will have appropriate storage for documents. Huey will gather all documents and contact previous board members to provide any documents they may have in their possession.

5. Change in Order of Service – Discussed moving announcements to beginning of service. Worship leader will assist in this process. Peggy made a motion to move announcements to beginning of service to begin Jan. 1, 2006. Seconded by Frank. All approved.

6. Peggy requested an ad be placed in the paper for the upcoming World Religion Day on January 8, 2006. Approved by board.

7. Guest at Your Table – Frank will request collection on Christmas Day with final collection to be made mid-January.

8. Fellowship Banner – Jessica made a motion to have a contest to design the best banner for the UFL. Peggy seconded. Information will be sent out in an email to members and friends.