Longview Unitarian Fellowship

Board Meeting Minutes

04/12/2006

Meeting opened with lighting of chalice.

Board Members present: Huey Mitchell, Barbara Cavin, Tina Rushing, Frank Herbert, Jessica Noble, Betty Golding

Absent: Peggy Nader

Guests present: Janet Parker

Outstanding business:

Banner: no report at this time

Building use fees: No report. This project will be incorporated into the policy development for building and grounds. Happy King, Barbara Cavin, and Kay Cox will present these policies at the June Board Meeting.

Nominating committee: In order to present a slate of board members, the bylaws need a slight change. The proposed change and the slate of officers will be presented to the board at the May meeting and to the congregation at the May congregational meeting.

R.E. Classroom status: Jessica reports that the builder is getting the estimate together and will get back to her next week.

Sheila McElroy is working on a Chalice Lighter grant for additional funding for the R.E. program.

Motion: The UFL board adopts the Chalice Lighter Application and will be responsible for 20% of the funding toward the grant. ( The obligation to the congregation will be approximately $2,000. ) Board members present unanimously approved. **

Review of proposed budget: Tina Rushing presented the proposed budget which is a $549 overage, monthly, of the usual revenue. After much discussion and work, the board approved these changes:

Utilities will increase to $280. Per month

Benevolent fund added at $50.per month

LCM at $21 per month deleted as it was a duplication of another account

Office/building supplies increased to $100 per month

No other budget category will be increased for the first 90 days of the new fiscal year.

This brings the overage to less than $100 per month from pledged revenue **

Community awareness committee: see attached report including proposed activities for the coming months.

Treasurer report: See attachment. Also the report is posted on the local UU web site and on the Fellowship bulletin board.

Chalice Lighter grant: Refer to discussion under R.E report. The board approved to go forward with the grant application.

Programming April changes include a program on Universal Unitarianism presented by Richard Parrish on April 23. Tina and Barbara will present a program on April 30^th about our status as a Welcoming Congregation.

For the May program schedule visit the website. When available, a report will be attached to these minutes.

Policy and Procedure committee: Happy King and Barbara Cavin will begin developing building use p & p. Jessica will begin on religious education policies. Huey asks for other volunteers to work on other needed policies.

New Candidates for membership: Holly Carlson, Robert Marquez and Gelene Grim will join the fellowship on April 16. Randy Northcutt and Ruth Castillo have expressed interest in joining soon. **

Advertising procedure: The community awareness committee is to be in charge of all advertising for the Fellowship. The committee needs to bring proposed advertising to the board for approval. The committee is asked to develop a policy concerning purchased advertising.

Special events: The board unanimously approved that any special event using the Longview Unitarian Fellowship name to advertise, or using the fellowship property to present the event must present the board with a short proposal of what the event is, expected cost, expected revenue and where the revenue is to go if any is generated. Until a policy is in place, all proposals must get board approval prior to scheduling. **