Unitarian Fellowship of Longview
Minutes September 13, 2005
Board Meeting
Meeting opened with lighting of the chalice by President Huey Mitchell.
Board Members Present: Huey Mitchell, Peggy Nader, Betty Golding, Barbara Cavin, Jessica
Noble
Absent: Tina Rushing, Frank Herbert
Guests present: Gayle Heard, Sky Mitchell, Marolen Mullinax, Kay Cox, Carol Peister, and Bob Winters
Previous minutes accepted with spelling corrections.
Minutes of the emergency board meeting of Sept. 4th approved.
Old Business:
Food Service Area: Kay Cox has met with three contractors who all have different suggestions
for a food service area, but none have yet submitted a bid. There is some concern that the Health
Department (city) would not allow revision of the women's bathroom area.
Other building issues: Also discussed was space for children's area. Until the kitchen issue is
resolved the need for additional children's space cannot be addressed.
Kay will investigate getting blinds for the windows.
Kay will also investigate getting a handicapped accessible water fountain. Cost estimate is
$300.
Bob Winters and David White are working on a ramp for easily moving the television to and
from the stage.
Kay is the building committee chair and asks that all building usage be marked on the calendar in the office. Please contact Kay before moving furniture or making any changes in the building.
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Please turn off all lights, set the thermostat to conserve energy, and set the alarm afterusing the building.
501c3
No document of our status is in our possession at this time. Huey will follow up.
RE Instructors:
We are still in need of R.E. assistants to monitor the children. This is a permanent, paid position.
Please contact Jessica Noble if you know of someone who could fill the job.
needs clarification of "instructor" and "assistant"
Current Structure:
Peggy Nader suggests that the "talk back" portion of our service be moved to immediately following the service. No break. Much discussion ensued but no formal decision was made.
Recommendation was made for a formal check out system for books, chairs, tapes and other
properties of the Fellowship. Kay Cox will be developing this system.
The Board agrees that a Building Use Protocol should be developed. No action taken at this time.
Richard Parrish's membership development committee:
Richard has appointed official greeters for the services who will also make follow up contacts with visitors.
Conflict Training through UUA: Everyone is too busy to follow up at this time.
Interfaith Counsel: Will hold a f'all forum. Huey will inform congregation when it is set.
Concluded Business:
UUAOC membership dues for the next year have been paid.
New Business:
Financial Report: Please refer to the attached report prepared by Treasurer, Tina Rushing.
October Program Schedule: Please refer to the attached report prepared by Program Chair, Peggy Nader.
Katrina Family: Gayle Heard reported that we have assisted the Wilson family as much as they have requested and have spent around $600.00. The family was provided with rent assistance, food assistance, gasoline assistance and bedding. Gayle and Marolen will advise Board if other money of the $1000 collected is to be spent.
A "pot luck lunch" is set for Sunday, November 27th.
Gayle Heard has offered to host the UU Christmas party.
Meeting adjourned by extinguishing the chalice.